Office Manager

About Us:

Darwin Dermatology is the premier provider of Dermatology services for the greater Darwin region. Born and raised in Darwin, Dr. Dev Tilakaratne is a specialist Dermatologist who has an intrinsic understanding of skin in the tropical context of Darwin. He established Darwin Dermatology in 2016 and since then, the team at Darwin Dermatology have been providing the highest level of care for all dermatologic conditions including acne, eczema, psoriasis, skin infections, childhood skin conditions and skin cancers. Other services provided include patch testing for skin allergies, phototherapy utilising the reputable Daavlin 3 Series Narrowband UVB Phototherapy machine, nanofractional radiofrequency treatments for acne scars and photoaging, and surgical removal of skin cancers. Being a specialist service, a referral is required from a General Practitioner or other specialist medical practitioner.

Looking for an Office Manager.

Role is a permanent role for full time (40 hours per week).

Salary range of $70,000 - $75,000 depending upon the qualification and experience.

The Office Manager is expected to organize and coordinate Darwin Dermatology administration, scheduling, and work procedures, in order to ensure organisational effectiveness, efficiency, and safety. He/she is responsible for developing communication protocols, streamlining procedures, inventory control, staff supervision, and task delegation. The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting a business of diverse people.

Duties and Responsibilities:

• Setting up plans, reviewing office services and operate according to the priority according to the office service standard

• Organise office operations and procedures

• Allocate office resources along with managing and coordinating with external on all office equipment

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

• Manage contract and price negotiations with vendors, service providers, and office lease

• Provide general support to visitors and facilitate resolution to every kind of problems.

• Ensuring compliance with occupational health and safety regulations

• Manage employee schedules, calendars, and appointment – ServiceM8

• Ensuring work compliance with government legislation, policies, and procedures

• Manage human resources activities.

Your Requirements:

• Diploma level (preferred) with computer skills and knowledge of office software packages

• Proven office management, administrative, or assistant experience

• Knowledge of office management responsibilities, systems, and procedures

• Excellent time management skills and ability to multitask and prioritise work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in Microsoft Office 365, accounting software (XERO), data, and administrative management practices and procedures

• Knowledge of clerical practices and procedures

• Knowledge of human resources management practices and procedures (HR Assured must have)

• Knowledge of business and management principles.