Office Manager (Techno Service)

Global Vision Recruitment on Behalf of Techno Services Pty Ltd

Position: Office Manager
Salary: $74,000 + 11.5% superannuation
Hours: 38 hours
Mode: Full-time
Location: F10B, 47 Ashmore Road, Bundall, QLD 4217
Experience required: Minimum 2 years’ experience in relevant roles.

Company Overview:
Techno Services Pty Ltd is a leading IT and Telecommunication solutions provider, specializing in IT infrastructure, telecommunications design and engineering, project management, and wireless network construction. Committed to excellence, safety, and sustainability, we deliver high-quality solutions to our clients across Australia. As part of our continued growth, we are seeking an experienced and dynamic Office Manager to oversee daily office operations and provide essential administrative and logistical support to our technical and project teams.

Position Overview:
We are looking for a highly organized and proactive Office Manager who will ensure smooth office operations while supporting our IT and telecommunication project teams. The ideal candidate will manage administrative tasks, coordinate logistics, and maintain efficient office functions to facilitate project execution.

The candidate in mind will be expected to perform the following duties that include but are not limited to:
• Manage day-to-day office operations, including scheduling, correspondence, and communications.
• Organize and maintain office filing systems (electronic and hard copy).
• Support construction and IT projects by managing project documentation and assisting with permit applications.
• Monitor office supplies and inventory, placing orders as required.
• Assist in budget management and financial operations, including accounts payable and receivable.
• Support HR functions, including coordinating recruitment activities, onboarding new employees, and maintaining personnel records.
• Develop and implement office policies and procedures to enhance productivity.
• Coordinate and assist in preparing bids, tenders, and quotations for client projects.
• Manage emails and the calendar of the Company Director.
• Oversee courier shipments, ensuring accurate tracking of all incoming and outgoing packages.
• Schedule meetings, allocate tasks to office staff, and monitor their performance.
• Maintain proper office layout and organization, ensuring a professional environment.
• Keep accurate records of office expenses and financial documentation.
• Act as the primary point of contact for office-related duties and communicate effectively with internal departments.
• Maintain field staff timesheets and input data into the payroll system.
• Audit and manage technical team gear and tools, arranging purchases based on team requisitions.
• Coordinate travel logistics, including flight bookings, accommodation, and other necessary travel arrangements for project teams.

Qualifications:
● Diploma in Business Management or relevant (Preferred but not mandatory).

Skills and Experience:
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Experience in budget management and financial operations.
• Understanding of HR processes, recruitment, and onboarding.
• Ability to manage logistics and coordinate travel arrangements.
• Strong attention to detail and problem-solving skills.